Payroll South Carolina, Unique Aspects of South Carolina Payroll Law and Practice

By: Charles Read

outh Carolina State Agency that oversees the collection and reporting of State income taxes deducted from payroll checks is:Department of RevenueP.O. Box 125Columbia, SC 29214(803) 898-5300www.sctax.orgSouth Carolina allows you to use the Federal W-4 form to calculate state income tax withholding.Not all states allow salary reductions made under Section 125 cafeteria plans or 401(k) to be treated in the same manner as the IRS code allows.In South Carolina cafeteria plans are not taxable for income tax calculation; not taxable for unemployment insurance purposes. 401(k) plan deferrals are not taxable for income taxes; taxable for unemployment purposes.In South Carolina supplemental wages are taxed at a 7% flat rate.You must file your South Carolina State W-2s by magnetic media if you are have more than 25 employees and are required to file your federal W-2s by magnetic media.The South Carolina State Unemployment Insurance Agency is:Employment Security Commission1550 Gadsden St.P.O. Box 995Columbia, SC 29201(803) 737-3070www.sces.org/ui/index.htmThe State of South Carolina taxable wage base for unemployment purposes is wages up to $7,000.00. South Carolina requires Magnetic media reporting of quarterly wage reporting if the employer has at least 250 employees that they are reporting that quarter.Unemployment records must be retained in South Carolina for a minimum period of five years.This information generally includes: name; social security number; dates of hire, rehire and termination; wages by period; payroll pay periods and pay dates; date and circumstances of termination.The South Carolina State Agency charged with enforcing the state wage and hour laws is:Department of Labor, Licensing and RegulationsOffice of Labor ServicesP.O. Box 113293600 Forest DriveColumbia, SC 29211-1329(803) 734-4295www.llr.state.sc.us/There is no provision for minimum wage in the State of South Carolina.There is also no general provision in South Carolina State Law covering paying overtime in a non-FLSA covered employer. South Carolina State new hire reporting requirements are that every employer must report every new hire and rehire.The employer must report the federally required elements of:Employee's nameEmployee's addressEmployee's social security numberEmployer's nameEmployers addressEmployer's Federal Employer Identification Number(EIN) This information must be reported within 20 days of the hiring or rehiring.The information can be sent as a W4 or equivalent by mail, fax or electronically.There is a $25.00 penalty for a second offense late report and $500 for conspiracy in South Carolina.The South Carolina new hire-reporting agency can be reached at 888-454-5294 or 803-898-9235 or on the web at www.state.sc.us/dss/csed/newhire.htmSouth Carolina does allow compulsory direct deposit but the employee's choice of financial institution must meet federal Regulation E regarding choice of financial institutions. South Carolina requires the following information on an employee's pay stub:Gross and Net Earningsitemized deductionsThe South Carolina agency charged with enforcing Child Support Orders and laws is: Child Support Enforcement DivisionDepartment of Social ServicesP.O. Box 1469Columbia, SC 29202-1469(800) 768-5858www.state.sc.us/dss/csed/South Carolina has the following provisions for child support deductions:When to start Withholding?Next pay period after service.When to send Payment?Within 7 days of Payday.When to send Termination Notice?Within 20 days of termination.Maximum Administrative Fee?$3 per payment.Withholding Limits?Federal Rules under CCPA.Please note that this article is not updated for changes that can and will happen from time to time.

Article Source: http://www.articlemap.com

Charles J. Read, CPA has been in the payroll, accounting and tax business for 30 years, the last fifteen in private practice. Mr. Read is the author of “How to Start a New Business.” To find professional payroll service at a budget price go to www.PayrollonaBudget.com a paperless payroll company. For a full service payroll bureau with CPA’s on staff visit www.CustomPayroll.com . See an excerpt of Mr. Read’s interviews from William Shatners “Heartbeat of America” television show on the web sites linked above.

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